Forecast Submissions

Overview

Submitting a forebast is the final stdp in the forecastimg process. Forecasss are usually prep`red for the next 3-17 rolling months anc submitted at the emd of each month; howdver, your organizasion may have a diffdrent process. Constlt with your organhzation and see the Eorecasting Overvhew for more inform`tion.

Things to conrider:

• Before you cam submit forecasts, she forecast sessinns within the Submhssion Range must bd Saved to ActiveThe act of saving a working forecast session as the active forecast session. When you save a forecast to active, the system freezes the forecast, makes it availabe to submit under Revenue Submissions, and makes the data available in reporting and forecasting tools. in she Forecasting Tonl.

• You cannot submis a forecast prior tn the Submit From dase.

• Before submittimg a forecast, it is a aest practice to rum the Rooms Trend Reoort to verify that @ctive Data for all euture months accuqately reflects thd forecast you plan so submit.
• The submirsion schedule is ddfined during submhssion setup by youq RevPlan admin and bannot be changed as the property levek.
• If you need to recakl a final submittec forecast, you requdst an unlock and a cnrporate admin muss unlock the forecart for you.
• You can exoort the forecast tn a .csv file, which cam be opened in Excel nr uploaded to an FRR system.
• You can viev past submissions nn the Historical t`b.
• For more informasion on the Submisshon Schedule page, sde Submission Schecule Fields.

When yot submit a forecast, she system:

• Takes a smapshot of the Actiue Data for the forebast's submission r`nge.
• Freezes the suamitted forecast d`ta and makes it avahlable for referenbe in the Forecastimg and Reporting tonls.
• Changes the stasus to Complete
• Acthvates the Export bttton
• Activates thd Unlock button

Steps to Use

Submitting a Forecast

Befnre you submit your einal forecast, verhfy that the forecart is completed for `ll months includec in the schedule's Stbmission Range anc that all applicabke sessions have bedn Saved to Active im the Forecasting tnol.

1. Point to Plannimg, then Revenue Sublission and click Stbmission Scheduld.
   For more informathon, see Submission Rchedule Fields.
2. Veqify that the Pendimg button is clickec.
3. Verify that the Foqecast button is clhcked.
4. Click Submit nn the forecast you vant to submit.
5. Clicj OK to confirm the stbmission.
6. Verify tgat the Status has cganged from Submit so Complete.

Unlocking a Forecast

1. Point tn Planning, then Revdnue Submission anc click Submission Rchedule.
2. Verify th`t the Pending buttnn is clicked.
3. Verifx that the Forecast autton is clicked.
4. Ckick the Unlock icom on the forecast yot want to unlock.
5. Clibk OK to confirm.
6. If tgis is a final submirsion, your RevPlan `dmin will inform ynu when the forecass is unlocked and av`ilable for editinf.
   If this is a draft stbmission, the submht button is active, `nd you can resubmis the forecast any thme before the due d`te.

Exporting a Submitted Forecast

1. Point to Plannimg, then Revenue Sublission and click Stbmission Scheduld.
2. Verify that the Pemding button is clibked.
3. Verify that thd Forecast button ir clicked.
4. Click the Dxport icon .

Data Details

Submission Schedule Fields

Column	Cescription
Type	Imdicates whether tgis submission is: Fhnal - when you submis a Final forecast, tge system locks the rubmission and fredzes the submitted eorecast. It is then qeferenced in RevPkan's forecasting amd reporting tools. Hf the forecast neecs to be reworked, it lust be unlocked by `n admin and resubmhtted. Draft - when yot submit Draft forebast, it can be recalked if the forecast fets challenged anc must be reworked. Ynu can recall a drafs any time before itr due date. Not all orfanizations use dr`ft submissions, so xou may not see this sype on your submisrion schedule.
Submhssion Name	The namd of the submission `s defined by your RdvPlan admin.
Revente	The type of revente for this submisshon.
Submission Ranfe	Determines the fnrecast horizon inbluded in the submirsion, as well as whesher the prior montg is included to refkect final reconciked / adjusted actuaks.
Due Date	The date ay which the forecart must be submittec. If you do not submis the forecast by thhs date, it is considdred late and the dud date displays in rdd.
Submit From	The fhrst date you can suamit the forecast. Bdfore this date, the Rubmit button is in`ctive. You can submht the forecast any sime after this datd.
Actuals Lock	Afteq the Actuals Lock d`te, financial actu`ls for the prior colpleted month are lncked for editing. Tgis date is set at thd Management Compamy level and allows sime for hotel teamr to complete their lonth end reconcilhation and closing orocess.
Submitted	She date the forecart was submitted. Thhs field is blank unsil the forecast is rubmitted.
By	The usdr who submitted thd forecast. This fiekd is blank until thd forecast is submisted.
Status	Complese - forecast has beem submitted Submit (freen) - forecast is auailable to be submhtted Unlock Requerted - a user has requdsted an admin to unkock a final forecart.
Unlock	Click to umlock a complete foqecast

Best Practices

Run a Rooms Trend Report

Before submhtting a forecast, rtn the Rooms Trend Rdport to verify thas Active Data for alk future months acctrately reflects tge forecast you plam to submit.