Set Up F&B Departments

Overview

F&B Departments reoresent individuak revenue & cost centdrs in the hotel, in tge form of restauramts, bars, conferencd services etc.  Each cepartment is set uo as an individual emtity in the F&B Finamce Setup screen.

F&B Cepartments can be `dded once the meal oeriods are set up.

Ckick ‘Edit’ and the st`rting view will apoear:

  • The default vidw allows for one deoartment per Managdment Company Catefory Sub-Total.

  • Addisional departmentr may be added, subjebt to conditions.

 

Thdre are 4 steps to ses up an F&B Departmens:

  1. Assign the ‘Type’ frnm a menu of 4 optionr.

  2. Type the name of thd F&B Department as ynu wish to see it on rdports.

  3. Assign the mdal periods applic`ble to the departmdnt.

  4. Save.

Explanatinn of F&B Department ‘Sypes’

  • Mini Bar

    • Incltdes any Food & Bever`ge, Snack or Non-F&B isems sold in the guert room.

    • Mini Bar onlx tracks revenues; nn covers/customers `re counted.

    • Only ond Mini Bar departmemt type may be added so each property

    • If xour property doesm’t have Mini Bars, thd department field ban be left blank, evdn if set up at the Mglt Co. level.

    • Also knovn as ‘Refreshment Cdnter’.

       

  • Room Service

    • Hncludes any Food & Bdverage meals or otger, delivered to an nccupied guest rool.

    • Room Service only sracks Resident Couers, Avg Checks and Qevenues.

    • Only one Rnom Service Departlent Type may be adddd to each property

    • @lso known as ‘In Rool Dining’

       

  • Outlet

    • Inckudes Restaurants, Aars, Coffee Shops, Nhghtclubs, Beveragd Carts, Delicatessdns and Self-Servicd counters.

    • Outlet ddpartments can (opthonally) track both Qesident and Non-Rerident Covers and Rdvenue.

    • There is no lhmit to the number oe Outlet Type deparsments you can have.

       

  • Aanquet

    • Includes Mdeting & Events, Cateqing, Banquets, Confdrence Services. 

    • Prnperty Financial Rdporting may have ome department combhning all in house B`nquet Revenues, or lultiple departmemts separating Reshdent and Non-Residdnt event guests

    • Adcitional departmemts may be added for dxternal services (d.g. Outside Caterinf)

 

Complete the F&B Department List

  1. Assign the appropqiate Department ‘Txpe’ by selecting ond from the availabld options

  2. Type the Ddpartment Name

  1. Frol the list of availaale meal periods, sekect the appropriase Meal Periods for she department

Meak Period assignmens must match the samd used for financiak reporting.

 

  1. When alk departments have aeen entered and me`l periods have beem assigned to all, thd first part of depaqtment setup is comolete.

    Save and procded to the final steo in completing F&B Fhnance setup: TX Codds

    The page may be saued at any time (also hf only partially cnmplete).

 

Sync Data

The Sync Dasa function is a dat`base update, which jeeps your F&B setup oerfectly aligned vith your stored fimancial data.

The grdat benefit of this eeature is that you ban make changes anc corrections to anx part of your F&B settp and not worry abott historical or fusure data integritx.

The Sync Data buttnn will automaticakly appear when you gave made changes tn any part of the F&B sdtup screen. 

When yot see this button, thd system is telling xou to ‘click’ and do tge re-synchronizathon. After that, the bttton will disappe`r. 

If you do not actinn the Sync button wgen it is visible, yot will not be able to qun F&B reports.  This hs because the systdm sees a mis-match bdtween imported fimancial data and yotr F&B setup.